Fulfillment billing without Excel
v5v is the business layer on top of Base. It bills storage per pallet, generates invoices per client, gives your clients a portal with their stock. To the cent, automatically.
Works with Base Billing fulfillment manually? You're losing money.
Your team spends time in Excel instead of serving clients. That's at least one full admin position per year.
Each mid-size client means 125–1,875 EUR in underbilled revenue per month. Human errors in spreadsheets are inevitable.
Every new client adds proportional admin overhead. You can't scale without growing your operations team headcount.
v5v automates all of this. You bill, invoice, the client sees their panel — no Excel.
Everything a modern fulfillment operator needs
One system instead of spreadsheets, email threads, and manual calculations.
Storage pricing per location type (pallet/shelf/bin), daily accrual, automatic monthly invoices. Each client sees exactly what they're paying for.
Each end-client syncs with a separate Base (BaseLinker) account. Inventory, orders, products — in real time. No manual exports or imports.
A portal where clients see their inventory, schedule deliveries, raise tickets. Runs under your domain and brand. Your clients feel professionally served.
Clients pre-notify arrivals in one place. You see the weekly schedule in advance. No truck at 7am without warning.
Client communication scoped to their account. History, priorities, statuses. No email chaos and no lost correspondence.
Registration, condition assessment, automatic handling fee on the monthly invoice. Zero manual corrections at month-end.
From zero to a running system in one week
A typical implementation takes 3–7 working days. No data migration, no downtime.
Connect Base
Enter the Base API token, each end-client separately. Setup takes about 5 minutes per client. Inventory is always sourced from Base — no migration needed.
Configure your pricing
Per location type, per order, per return. Per client if you want. You have full control over rates and billing structure.
Clients get a portal
Each of your clients gets access under your brand. They pre-notify deliveries, monitor stock, contact you via tickets. Zero setup on their side.
Automatic monthly billing
Every month the system calculates, generates an invoice, and sends it to the client. You approve with one click or set auto-approval. Excel is gone for good.
For every fulfillment operator — micro to enterprise
Whatever your scale, v5v grows with you. Start lean, scale without pain.
Micro fulfillment
1–5 clients
You run a small warehouse, clients are acquaintances or local businesses. Excel works but you want to look professional and save time.
- Per-client billing, to the cent
- Sync with Base — many accounts per client
- Multi-currency (PLN, EUR, USD)
- Delivery notifications + returns
Mid-size fulfillment
5–15 clients
You're growing, mix of Base and non-Base clients. You need to give clients a portal, tickets and professional billing.
- Everything in Starter
- Branded client portal
- Ticket panel for clients
- Custom subdomain (xxx.v5v.pl)
- Multi-language portal (PL / EN / DE)
Pro 3PL
15–40 clients
You serve e-commerce brands, need white-label and custom domain — clients see only your brand.
- Everything in Growth
- White-label (panel.yourcompany.pl)
- Zero v5v in client UI
- Full branding (logo, colours, favicon)
- DNS and SSL setup
Predictable pricing. No hidden costs.
You pay a fixed monthly fee. You create billing for as many clients as your plan allows.
Starter
up to 5 clients
- Per-client billing
- Automatic invoices
- Client portal
- Base sync (1 Base account/client)
- Email support 48h
Growth
up to 15 clients
- Everything in Starter
- Client ticket portal
- Custom v5v.pl subdomain
- Delivery pre-notifications
- Email + chat support 24h
Pro
up to 40 clients
- Everything in Growth
- White-label (custom domain)
- API access
- Multi-language portal
- Phone support 4h SLA
Need more than 40 clients? Contact us about the Scale plan →
What fulfillment operators say
"v5v transformed how we bill our clients. What used to take 2 days of work now happens automatically at the end of every month."
[Client name]
[Owner, Fulfillment Company]
"Our clients finally have their own portal to see inventory and schedule deliveries. No more calls asking "how many pallets do I have in the warehouse?"."
[Client name]
[Operations Director, 3PL Ltd.]
"Implementation took 4 working days. Customer support is top-notch — every question resolved within an hour."
[Client name]
[Warehouse Manager, E-Fulfillment Poland]
Frequently asked questions
Ready to retire Excel?
Book a 30-minute call. We'll show v5v using your actual fulfillment data.